The phrase “personal information” refers to information by which you or the device you are using to connect to the Internet can be identified.
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We may obtain personal information about you from various sources, including this and other AALS websites, including the membership pages on www.aals.org or the sections websites through connect.aals.org (collectively the “AALS Websites”), when you call or email us or communicate with us through social media or when you participate in events.
The types of personal information we may obtain include:
In addition to any personal information or other information that you choose to submit, AALS and our third party service providers may use a variety of technologies that automatically or passively collect certain information whenever you visit or interact with the AALS Websites (“Usage Information”). Usage Information may include:
We may use Usage Information for a variety of purposes, including enhancing or otherwise improving the AALS Websites and our products and services. Usage Information is generally non-identifying, but if we associate it with you as a specific and identifiable person, we treat it as personal information.
Individuals are free to visit and use the AALS Websites without registering or providing any personal information, but registration is required to log-in to the AALS Websites and to take advantage of other services offered by AALS.
If you are a general user of the AALS Websites and wish to register for an account, you must provide us with certain information about yourself. Such information may include: first and last name, date of birth, address, email address, home telephone number, as well as a user ID and password. We may also collect middle name or initial, demographic information, mobile telephone number, work telephone number, and communications preferences.
Some of the AALS Websites provide you with the ability to post content. Additionally, the AALS Websites may enable users to communicate or interact with each other. If you choose to interact with another user on the AALS Websites, that user may be able to view certain information about you, including personal information (such as your full name and contact information). We cannot prevent such information from being used by others in a manner that may violate this Privacy Notice, the law, or your personal privacy. As a result, you should never post any information to the AALS Websites or provide information to other users that you are not comfortable sharing publically.
We may use the information collected through the AALS Websites, including your personal information and Usage Information, to:
We also may use the information we obtain about you in other ways for which we provide specific notice at the time of collection.
Additional restrictions may apply to the Faculty Appointments Register (FAR) data collected by the AALS, as determined by the Executive Committee in accordance with the governing Bylaws and Executive Committee regulations of the AALS. Before such data is disclosed outside of the AALS, if at all, FAR registrants will be given notice and an opportunity to opt-out.
We also may disclose information about you as necessary to respond to judicial process and provide information to law enforcement agencies in accordance with applicable law, or when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss or in connection with an investigation of suspected or actual illegal activity.
We also reserve the right to transfer personal information we have about you in the event we sell, merge or transfer all or a portion of our business or assets. Following such a sale, merger or transfer, you may contact the entity to which we transferred your personal information with any inquiries concerning the processing of that information.
We may share information to analyze and enhance our marketing communications and strategies (including by identifying when emails sent to you have been received and read).
We may share Usage Information and other aggregated or de-identified information about users with third parties for marketing, advertising, research and other purposes.
The AALS may share information, including personal information, with other individuals or entities (such as researchers or academic institutions) for the purpose of conducting academic or other research as approved by AALS. These parties are not authorized by us to use or disclose the information and are subject to confidentiality restrictions regarding their use of any information to which they have access.
We offer you certain choices about what information we collect from you, how we use and disclose the information, and how we communicate with you. You may withdraw any consent you previously provided to us or object at any time on legitimate grounds to the processing of your personal information. We will apply your preferences going forward. In some circumstances, withdrawing your consent to AALS’ use or disclosure of your personal information will mean that you cannot take advantage of certain AALS offerings or AALS Website features.
Here are the choices we offer:
You may choose not to receive certain email communications from us by clicking on the unsubscribe link in the emails or by adjusting your email preferences using the online account you may establish on the AALS Websites. It may take up to seven business days for us to process opt-out requests. If you opt-out of receiving emails about recommendations or other information we think may interest you, we may still send you e-mails about your account or any services you have requested or received from us.
When you use an AALS application on your mobile device, you may choose not to share your precise geo-location details with us by adjusting the device’s location services settings. For instructions on changing the relevant settings, please contact your service provider or device manufacturer.
Most browsers will tell you how to stop accepting new cookies, how to be notified when you receive a new cookie, and how to disable existing cookies. Please note, however, that without cookies you may not be able to take full advantage of all of the AALS Websites’ features. In addition, disabling cookies may cancel opt-outs that rely on cookies, such as web analytics or targeted advertising opt-outs.
Your California Privacy Rights
AALS will not respond to web browser “do not track” signals. If you would like additional information about online tracking and various opt-out mechanisms, please see http://donottrack.us/
Because we link to social media sites, other parties may collect your personally identifiable information about your online activities over time and across different websites when you visit the AALS Websites.
Please note that not all tracking will stop even if you delete cookies.
The AALS Websites may contain links to other sites for your convenience and information. These sites may be operated by companies not affiliated with AALS. Linked sites may have their own privacy policies, which you should review if you visit those websites. We are not responsible for the content of any websites not affiliated with AALS, any use of those sites, or those sites’ privacy practices.
Certain functionality on the AALS Websites may permit interactions that you initiate between the AALS Websites and a third party platform (such as a website, mobile app, or online service) (“Third Party Interactions”). Examples of Third Party Interactions may include the ability to transmit content between your account on the AALS Websites and your account on a third party website or service (such as a cloud storage provider); to “like” or “share” content on or to other websites or services; and to otherwise connect to or enable interactions between the AALS Websites and/or a third party website or service.
If you choose to participate in Third Party Interactions, information you post or provide access to may be publicly displayed on the AALS Websites or on or through the site or service of the provider of the Third Party Interaction that you use, depending on the particular Third Party Interaction that you use. You may be presented a choice as to whether the information is publicly displayed. Also, when you engage in Third Party Interactions, both AALS and the third party may have access to certain information about you and your use of the AALS Websites and the third party site or service. In addition, we may receive information about you if other users of a third party website give us access to their profiles and you are one of their “connections,” or information about you is otherwise accessible through your “connections” web page, profile page, or similar page on a social networking or other third party website or interactive service.
This is a U.S. website subject to U.S. laws, including those governing the privacy and security of your information. When we obtain personal information about you, we may process the information outside of the country in which you are located, including in the United States. The countries in which we process the information may not have the same data protection laws as the country in which you are located.
We maintain administrative, technical and physical safeguards designed to assist us in protecting the personal information we collect against accidental, unlawful or unauthorized destruction, loss, alteration, access, disclosure or use. For example, we use security firewalls for all direct and wireless connections to the Internet, maintain antivirus protections that are installed and configured to automatically search for and download updates and to perform virus scans daily, encrypt all email, network file transfers, and web transactions containing Personally Identifiable Information through commercial grade, industry-standard protocols, and require that our vendors maintain the security of documents stored on their servers.
Please note that no electronic transmission of information can be entirely secure. We cannot guarantee that the security measures we have in place to safeguard personal information will never be defeated or fail, or that those measures will always be sufficient or effective. You should safeguard your AALS account user name and password and not share that information with anyone. You should take steps to protect against unauthorized access to your account by, among other things, signing off after using a shared computer and choosing a robust password that nobody else knows or can easily guess. We are not responsible for any lost, stolen, or compromised passwords or for any activity on your account via unauthorized password activity.
Please note that we will never ask for your AALS account user name or password via email.
For additional details about the security measures we have implemented to safeguard personal information, please contact us at firstname.lastname@example.org.
AALS does not direct its websites to children under the age of thirteen. We require registered users of the AALS Websites to be at least eighteen years old. If we learn that a user is under eighteen years of age, we will promptly delete any personal information that the individual has provided to us.
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Last Updated: April 2016