Frequently Asked Questions

Registration | Ticketed Events | On Site | Hotels | Group Registration | Types of Programs |

Registration

What are the registration deadlines?

Early Bird Thursday, November 17, 2016
Advanced Saturday, December 31, 2016
On-Site Saturday, January 7, 2017

Registrations should be sent in time to arrive at AALS headquarters by the due dates above in order to qualify for the corresponding rates. All registrations submitted by regular mail or fax must be received by AALS no later than December 15, 2016. Attendees may also register on-site at the Annual Meeting Registration Desk in the Grand Ballroom, Hilton San Francisco Union Square starting Tuesday, January 3, 2017.

What is the difference between Individual Registration and Group Registration?

In Individual Registration the user can register only themselves for an event. Using Group Registration, that user can register any faculty/staff member from their law school for the chosen event. Both of these types of registration require your AALS username and password to access.

Is there a discount for using Group Registration?

There is no discount for using online Group Registration.

What is the Institutional Advancement registration type?

This registration is limited to law school professional staff attending only the two-day Program of the Section on Institutional Advancement. It does not include other Annual Meeting programs or events. Full-time law school faculty are not eligible for this type of registration, but are welcome to attend the program as part of their Full Meeting registration. For more information, download the IA registration brochure.

May my spouse or partner attend the Annual Meeting?

A non-faculty/staff spouse or partner is welcome to attend with any full meeting registrant. There is a special type of registration for spouse/partner that you may purchase during your initial registration process or on-site. Please note that a spouse/partner registration may not be used by any individual who is also a law school faculty/staff member.

What is the cancellation policy for the 2017 Annual Meeting?

Cancellations must be made in writing and submitted by no later than December 15, 2016. A refund of all registration fees, minus a $50 processing fee, will be issued to these requests. Cancellations received after this date, as well as no-shows to the Annual Meeting, are not eligible to receive refunds of registration fees. Cancellation requests can be made by email or regular mail to: AALS Registration, c/o Erick Brown, 1614 20th St. NW, Washington, DC 20009.

Do you offer a one-day registration rate?

No, we do not offer a one-day registration or per-session/luncheon fee. Registration is for the entire Annual Meeting.

Is there a fee to transfer my registration to another member of my law school?

No, there is no charge to transfer a registration to another faculty/staff member of the same law school. Requests can be submitted up until January 2, 2017.

How do I submit a registration transfer?

If you are unable to attend the Annual Meeting you may authorize the transfer of your registration. These requests must be made in writing and sent from the person currently registered. Email to registration@aals.org, fax to (202) 872-1829, or mail to AALS, 1614 20th St. NW, Washington, DC 20009. Requests must include the following information:
A written authorization asking to cancel and transfer your registration. This authorization must arrive at AALS by January 2, 2017. Include the name of the individual who will receive the registration in your place.

A registration form filled out for the substitute registrant. (Please submit form by fax or mail if including credit card payment information.)

Is my law school an AALS member school?

Check your institution’s membership status on the AALS Member Schools webpage.

What is my AALS username?

If you have never used online registration, you should first contact your Dean’s Office to ensure you are listed on your school’s AALS Roster. Your username is typically your school-affiliated email address. If you have never created a password, or need to change your password, you may use this link. For further assistance with this process email Support.

How do I reset my AALS password?

Use this link to initiate a password reset for your AALS user account.

How do I register if I do not want to pay by credit card online?

Online registration using our secure website is strongly encouraged. We also offer the option to submit a paper registration form by fax to (202) 872-1829, or by regular mail (using check or credit card payment options). Please note that we no longer accept submission of registration forms by email.

Does AALS accept payment by electronic direct deposit or wire transfer?

AALS is not able to accept payment by electronic deposit or wire transfer.

Why can’t I register by email?

In order to meet Payment Card Industry Association (PCIA) standards, AALS no longer accepts credit card payments by email. We recommend the use of our secure online registration system, and are happy to provide assistance and answer any questions concerning this change.

How can I request Access-Related Accommodations for the Annual Meeting?

For information on access-related accommodations please visit the Accessibility website. Contact AALS accommodations with any concerns accommodations@aals.org so we may assist you.

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Ticketed Events

What events require an additional ticket purchase?

AALS Sections have scheduled several breakfast and lunch events. Additionally, there are two field trips (one requiring a fee to attend), and the Mixed Empirical Methods Workshop which require an advanced ticket purchase. Please review the main Registration website for a full listing of these, along with ticket prices.

How can I purchase a ticket for these meal events, field trips, or workshops?

You can most easily purchase them during your initial registration. If you have already registered and would like to add an event or session to your completed registration, see the next question. Advance purchase of your ticket is recommended, as they will only be for sale on-site until the close of business the day prior to each event. To follow Payment Card Industry Association standards, tickets will not be sold at the door.

How do I add a ticketed event to my completed registration?

Registrants can add ticketed events and other sessions to their registration using the online system. A confirmation email will be sent when changes are made using the online system. Please email the Registration team with other questions or concerns.

How do I add sessions that do not require a ticket to my completed registration?

Easily add sessions included in your registration fee using the online registration system or by sending an email to the Registration team. You will receive an email confirmation of the changes requested.

Why is the AALS Luncheon not listed in the program?

The AALS Luncheon has been replaced by the AALS Plenary Program Keynote, held on Thursday, January 5 from 10:30am – 12pm featuring Brad Smith, President and Chief Legal Officer, Microsoft. This change allows all attendees to hear the meeting’s keynote speaker without having to incur the expense of a hotel lunch.

Can I purchase a Section breakfast or luncheon ticket for my spouse/partner?

Yes. Purchase these types of ticketed events for your spouse/partner through the online registration system. A confirmation email will be sent when the purchase has been completed. Please email the Registration team with any other questions.

Can I purchase a ticketed event for my spouse/partner without purchasing a registration for them?

Spouse/partner registrants must have purchased a meeting registration to be eligible to attend any of the ticketed events at the Annual Meeting.

Can I purchase a ticket for my spouse/partner to attend a field trip?

Field trips have limited space and registration priority is given to law school faculty and professional staff. Tickets for a spouse or significant other may be available for purchase on-site, but are subject to availability. Email the Registration team with questions.

Who do I contact if I have questions about registration?

For questions about registration – including cancellations, refunds, or substitutions – please email the Registration team.

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Onsite

Where is AALS Registration located and when is it open?

Registration is open in the Grand Ballroom, Hilton San Francisco Union Square on:

Tuesday, Jan 3 2pm – 8pm
Wednesday, Jan 4 7am – 7pm
Thursday, Jan 5 7am – 7pm
Friday, Jan 6 7am – 7pm
Saturday, Jan 7 7am – 12pm

Where is the Exhibit Hall located and when is it open?

The Exhibit Hall is open in the Grand Ballroom, Hilton San Francisco Union Square on:

Wednesday, Jan 4 9am – 6pm
Thursday, Jan 5 8am – 5pm
Friday, Jan 6 8am – 3pm

Am I required to wear my badge?

Yes, badges are required for entry into all Annual Meeting sessions and events.

What if I lose my badge?

Visit the Registration Desk in the Grand Ballroom, Hilton San Francisco Union Square and a replacement will be printed. Please note that a $10 replacement fee will apply.

What are the different types of Sessions or Programs?

For more information on types of sessions and programming at the AALS Annual Meeting, visit the Program section of the website.

When is the AALS Plenary Program Keynote?

Thursday, Jan 5 from 10:30am – 12pm, featuring Brad Smith, President and Chief Legal Officer, Microsoft.

When is the AALS Orientation Session for First Time Meeting Attendees held?

Tuesday, Jan 3 from 5:30pm – 6:30pm

What type of clothing is recommended?

Most attendees wear business casual attire to Annual Meeting programs and events. Also, it is advised that you bring a jacket or sweater, as meeting rooms can sometimes be cooler than expected.

Can I get CLE credits for attending the Annual Meeting?

AALS cannot attempt to obtain certification as a CLE provider in the various jurisdictions that have mandatory CLE requirements. AALS has not received certification of CLE credit for the AALS Annual Meeting. We provide a sign-up sheet for those registered attendees in states whose acknowledgment of attendance at a session is sufficient. If you need verification that you attended a session, please sign the sheet at the session, after the annual meeting, you may request a letter of attendance by writing to cleattendance@aals.org. You will need to provide date, time, and title of the session.

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Hotels

Where can I find information about the meeting hotels?

Visit the Housing website for more information on the meeting hotels (rates, restaurants, complimentary services, amenities, and check-in/out times), as well as information on reserving a suite, travel tips, accessibility, and cancellations/refunds.

How do I make a room reservation at the headquarters hotel?

You will receive a link with instructions for booking a hotel room in your registration confirmation email from AALS. All bookings must be made through our partner hotel reservation service, Experient.

Can I make a hotel reservation by calling the hotel directly?

AALS meeting hotels will only accept online reservations made through our housing service partner, Experient. You will find the link to Experient’s AALS Annual Meeting hotel website in the instructional email you received when you completed your Annual Meeting registration.

Can I make my hotel reservation if I have not yet registered for the Annual Meeting?

No. You must first register for the Annual Meeting before you can access the hotel reservation website. If you are not sure if you have registered you are welcome to contact the Registration team to confirm.

I’m mailing in my Annual Meeting registration. When should I expect my hotel instructional email?

Your registration confirmation and hotel instructional emails will be sent after your registration has been fully processed. Please allow 2-3 weeks for processing.

Who do I contact if I can’t locate my hotel instructional email?

If the hotel email does not appear in your Inbox following registration please check your spam filters. Email the Registration team if you need a copy re-sent to you.

Who do I contact if I am having trouble with the online hotel booking system?

Please email Experient directly with any technical difficulties. AALS staff do not have access to the online booking system and cannot assist you directly with this process.

Will I receive a confirmation email for my hotel reservation?

Yes, Experient will email a reservation acknowledgment within 72 hours of processing your reservation. If you have questions about this acknowledgement please email Experient directly.

Is there a deadline for making a hotel reservation?

Hotel reservations should be completed by Wednesday, December 21, 2016. If you have not made your reservation by December 21, visit the Housing website for instructions about hotel availability and how to reserve a room. All reservations will be transferred from our housing service partner, Experient, to the hotels on Thursday, December 22. Therefore, the last day to process new reservations, changes, and cancellations will be December 21. We recommend that you book early to ensure you receive your desired accommodations.

How do I change or cancel my reservation?

Reservations may be modified or cancelled after receipt of your hotel confirmation email. You can make changes and cancellations to your reservation until 5pm (CST) on Wednesday, December 21 online using the link, email address, or phone number provided in the Experient reservation’s confirmation email. For changes or cancellations made after December 21 it is necessary to wait until December 23, when you can contact the hotel directly.

Is there a guarantee required for the hotel? If so, is it refundable?

A valid credit card with an expiration date of January 2017 or later is required to secure your room reservation. Credit cards will not be processed prior to your arrival. Your credit card will be charged one night’s stay plus tax if you fail to cancel before 6pm on the day of arrival or fail to check in on your scheduled arrival date.

What is the cancellation policy?

Reservations may be cancelled by 6pm on scheduled arrival date with no charge or penalty. For cancels after 6pm or failure to check in on the arrival date, one night’s room charge and tax will be charged to the credit card used to make the reservation.

How do I reserve a room if I’m sharing it with a colleague or bringing family members?

Designate one person to make the online hotel reservation. List all occupants when making the reservation, including children and their ages. Children under the age of 18 may stay free of charge in a parent’s room. There is an additional charge of $20 per person, per night for more than two adults (age 18+) sharing a room. You should notify the hotel at check in if any of the guests in your room are under age 18 and exempt from the extra person charge.

How can I request Access-Related Accommodations?

If anyone in the room needs an access-related accommodation, please indicate the accommodations needed when making your hotel reservation.

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Group Registration

How is Group Registration different than Individual Registration?

In Individual Registration the user can register only themselves for an event. In Group Registration, that user can register any faculty/staff member(s) from their law school for a chosen event. They can even register multiple members at one time. Both of these types of registration require your AALS username and password to access.

Who can use Group Registration?

Anyone who has an AALS account can use this new registration method.

How do I receive my own login to register members of my law school?

If you are a professional staff member of an AALS member or fee-paid law school and do not have an AALS username, or are simply uncertain, please contact the Registration team so that we may assist you.

Is there a discount for using Group Registration?

There is no group or per-person discount for using online Group Registration.

Can I use Group Registration to register only one person?

Absolutely, the benefit of this registration method is that one member of a law school’s faculty/staff has the ability to perform the registration for other members – even a single other person.

Is there a limit on how many people I can register with Group Registration?

There isn’t a limit but we have found that people have more errors the more people they have to registered. We recommend that you register 5 people at a time and up to 16 sessions at a time per registrant. If you need to register more than 5 people at a time, register the first five, then log out with the Login/logout link in the bottom right corner (do not use the link in the top right corner) and log back in to register. This clears the system and reduces chances of errors. Please note it may take up to a couple of minutes to move from screen to screen with that much data.

Can I use this method to register myself?

Yes, when you login to Group Registration you would simply choose your name under the “Add Registrant” option. However, if you are only registering yourself, it is easier to use Individual Registration.

How do I add someone to my school if their name does not appear in the Group Registration system?

First contact your Dean’s Office to ensure that the faculty/staff member is listed on your school’s AALS Roster. For further assistance with this process please email Support.

Can I login to Group Registration more than one time for the same AALS meeting?

Yes, using your AALS login you can register as many people, on as many occasions, as you prefer.

Do individual faculty/staff members receive notification that I have registered them?

Yes, they receive a copy of their personalized invoice and hotel instructional emails. This is sent automatically by the AALS registration system.

Can I have a copy of the registration invoice(s) sent to my email account?

Yes, there is a place to insert your email address to have a copy of both the itemized invoice and the hotel instructional emails sent to you. A copy will always be sent to the faculty/staff member(s) that you are registering, as well.

Why is the credit card billing address already filled out?

On the payment page you may notice that the billing address does appear already populated with an address that may not be tied to the credit card you are using for payment. This can be confusing, but you should not change this address. This action will not cause your credit card to be declined. This address refers to your school’s billing address with AALS and not the billing address specific to the credit card being used for registration payment.

Why do I receive the error “Item Not Found” when I press Submit on the payment screen?

The registration system gives this error when the credit card information has been entered incorrectly. It does not mean that the card has been declined. This error means the credit card has not been found. To try to clear this error please check that the card information has been entered correctly (correct number of digits, no spaces, numbers have been entered properly, expiration date is correct, etc.) and then submit once more. If you continue to receive this error please contact the Registration team.

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Types of Programs

What are the different types of Sessions or Programs?

Planned by the 100 AALS Sections (75 percent of Annual Meeting sessions):

AALS Section Programs – Most programs at the Annual Meeting are planned by one of the one hundred sections. The majority of the programs are 95 minutes in length. There are some extended programs with multiple sessions that can last a whole morning and/or afternoon.

  • Call for Papers Programs include at least one presenter selected on the basis of a call for papers.
  • Joint Programs are two or more Sections holding only one program between them and given a high priority for their choice of time slot.
  • Co-Sponsored Programs are Sections holding more than one program together.
  • Section Pedagogy Programs are programs on pedagogy designed for new law school teachers.
  • Section Works-in-Progress are programs in which senior law scholars assist junior scholars ready their scholarship for submission to law reviews.

Selected by the AALS Program Committee (25 percent of Annual Meeting sessions):

  • Academy Programs – programs submitted by faculty that do not fit into any of the other program categories.
  • Discussion Group – programs that provide an in-depth discussion of topics by a small group of invited discussants selected in advance by the Annual Meeting Program Committee. In addition to the invited discussants, additional discussants were selected through a Call for Participation. There will be limited seating for audience members to observe the discussion groups on a first-come, first-served basis.
  • Hot Topic Programs – late-breaking issues of general interest.
  • Symposium – a half-day or day-long opportunity to examine a specific issue topic in greater depth than is possible during a regular panel program.

Selected by the AALS Task Force on Professional Development:

  • Arc of Career programs – specifically designed to help law faculty with professional development over the course of their law school careers from pre-tenure, to reinvention at mid-career, to retirement.

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