The phrase “personal information” refers to information by which you or the device you are using to connect to the Internet can be identified.
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Information We Collect
We may obtain personal information about you from various sources, including this and other AALS websites, including the membership pages on www.aals.org or the sections websites through connect.aals.org (collectively the “AALS Websites”), when you call or email us or communicate with us through social media or when you participate in events.
The types of personal information we may obtain include:
In addition to any personal information or other information that you choose to submit, AALS and our third party service providers may use a variety of technologies that automatically or passively collect certain information whenever you visit or interact with the AALS Websites (“Usage Information”). Usage Information may include:
- Your contact information (such as name, Twitter handle, postal and email address, or phone number)
- Contact information of friends or other people you would like us to contact
- Username and password for the account you may establish on the AALS Websites
- Information about Sections and Committees that you have joined
- Events that you have registered to attend
- Information from your Directory of Law Teachers account profile
- Information provided through the Faculty Appointments Register
- Information from Listserv or other communications
- File-sharing information
- Payment details (including payment card number, security code, expiration date, cardholder name and billing address)
- Shipping information (including shipping address and phone number)
- Demographic information (such as age, date of birth and gender)
- Information you provide by interacting with us through social media, including photographs
- Location information, such as the real-time geographic location of the device on which you install or access our mobile applications
- A record of the purchases you make on the AALS Websites
- Other details that you may submit to us
We may use Usage Information for a variety of purposes, including enhancing or otherwise improving the AALS Websites and our products and services. Usage Information is generally non-identifying, but if we associate it with you as a specific and identifiable person, we treat it as personal information.
The methods that may be used to collect Usage Information include the following:
- Information about the computer, mobile phone, tablet or other device (any of which are referred to herein as a “Device”) our visitors use to access the Internet (such as the IP address and the Device, browser and operating system type) (“Device Identifier”)
- URLs that refer visitors to the AALS Websites
- Dates and times of visits to the AALS Websites
- Information on actions taken on the AALS Websites (such as page views and site navigation patterns)
- A general geographic location (such as country and city) from which a visitor accesses the AALS Websites
- Search terms that visitors use to reach the AALS Websites
- Some mobile service providers may also provide us or our third party service providers with information regarding the physical location of the Device used to access the AALS Websites.
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- Cookies. A cookie is a data file placed on a Device when it is used to visit the AALS Websites or otherwise access our online content. Cookies may be used for many purposes, including, without limitation, remembering you and your preferences and tracking your visits to our web pages. If you choose to disable cookies on your Device, some features of the AALS Websites or our content may not function properly.
- Web Beacons. Small graphic images or other web programming code called web beacons (also known as “1×1 GIFs” or “clear GIFs”) may be included in our web pages and e-mail messages. Web beacons m ay be invisible to you, but any electronic image or other web programming code inserted into a web page or e-mail can act as a web beacon. Web beacons or similar technologies may be used for a number of purposes, including, without limitation, to count visitors to the AALS Websites, to monitor how users navigate the AALS Websites, to count how many e-mails that were sent were actually opened or to count how many particular articles or links were actually viewed.
- Embedded Scripts. An embedded script is programming code that is designed to collect information about your interactions with the AALS Websites, such as the links you click on. The code is temporarily downloaded onto your Device from our web server or a third party service provider, is active only while you are connected to the AALS Websites, and is deactivated or deleted thereafter.
Information We Collect From Registered Users
Individuals are free to visit and use the AALS Websites without registering or providing any personal information, but registration is required to log-in to the AALS Websites and to take advantage of other services offered by AALS.
If you are a general user of the AALS Websites and wish to register for an account, you must provide us with certain information about yourself. Such information may include: first and last name, date of birth, address, email address, home telephone number, as well as a user ID and password. We may also collect middle name or initial, demographic information, mobile telephone number, work telephone number, and communications preferences.
User Generated Content
Some of the AALS Websites provide you with the ability to post content. Additionally, the AALS Websites may enable users to communicate or interact with each other. If you choose to interact with another user on the AALS Websites, that user may be able to view certain information about you, including personal information (such as your full name and contact information). We cannot prevent such information from being used by others in a manner that may violate this Privacy Notice, the law, or your personal privacy. As a result, you should never post any information to the AALS Websites or provide information to other users that you are not comfortable sharing publically.
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How We Use the Information We Collect
We may use the information collected through the AALS Websites, including your personal information and Usage Information, to:
- Process your registration for membership at the AALS Websites, including verifying that your e-mail address is active and valid, and to create, and to manage and maintain your account on the AALS Websites
- Tailor the content we display to you
- Provide products, services or information you request
- Process, validate, confirm, verify, deliver and track your purchases (including by processing payment card transactions, arranging shipping and handling returns and refunds, and contacting you about your orders, including by telephone)
- Maintain a record of the purchases you make on the AALS Websites
- Respond to your questions and comments and provide customer support
- Communicate with you about your account, our products, services, offers, events and to offer you products and services we believe may be of interest to you or your use of the AALS Websites, and, in our discretion, changes to the AALS Websites’ policies or functionality
- Enable you to communicate with us directly or through blogs, social networks and other interactive media
- Manage your participation in our events
- Provide data for use in research
- Operate, evaluate and improve our business and the AALS Websites (including developing new products and services; managing our communications; determining the effectiveness of and optimizing our advertising; analyzing our products, services, websites and any other digital assets; facilitating the functionality of the AALS Websites and any other digital assets; and performing accounting, auditing, billing, reconciliation and collection activities)
- Anonymize personal information and prepare and furnish aggregated data reports showing anonymized information (including, but not limited to, the following: compilations, analyses, analytical and predictive models and rules, and other aggregated reports) for our business purposes
- Analyze and enhance our communications and strategies (including by identifying when emails sent to you have been received and read)
- Analyze trends and statistics regarding visitors’ use of the AALS Websites, mobile applications and social media assets, and the purchases visitors make on the AALS Websites
- Protect against and prevent fraud, unauthorized transactions, claims and other liabilities, and manage risk exposure, including by identifying potential hackers and other unauthorized users
- Comply with applicable legal requirements and industry standards and our policies
We also may use the information we obtain about you in other ways for which we provide specific notice at the time of collection.
Additional restrictions may apply to the Faculty Appointments Register (FAR) data collected by the AALS, as determined by the Executive Committee in accordance with the governing Bylaws and Executive Committee regulations of the AALS. Before such data is disclosed outside of the AALS, if at all, FAR registrants will be given notice and an opportunity to opt-out.
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Information We Share
We also may disclose information about you as necessary to respond to judicial process and provide information to law enforcement agencies in accordance with applicable law, or when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss or in connection with an investigation of suspected or actual illegal activity.
We also reserve the right to transfer personal information we have about you in the event we sell, merge or transfer all or a portion of our business or assets. Following such a sale, merger or transfer, you may contact the entity to which we transferred your personal information with any inquiries concerning the processing of that information.
We may share information to analyze and enhance our marketing communications and strategies (including by identifying when emails sent to you have been received and read).
We may share information with other third parties, but only with your consent.
We may share Usage Information and other aggregated or de-identified information about users with third parties for marketing, advertising, research and other purposes.
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Academic Partnerships and Research
The AALS may share information, including personal information, with other individuals or entities (such as researchers or academic institutions) for the purpose of conducting academic or other research as approved by AALS. These parties are not authorized by us to use or disclose the information and are subject to confidentiality restrictions regarding their use of any information to which they have access.
We offer you certain choices about what information we collect from you, how we use and disclose the information, and how we communicate with you. You may withdraw any consent you previously provided to us or object at any time on legitimate grounds to the processing of your personal information. We will apply your preferences going forward. In some circumstances, withdrawing your consent to AALS’ use or disclosure of your personal information will mean that you cannot take advantage of certain AALS offerings or AALS Website features.
Here are the choices we offer:
You may choose not to receive certain email communications from us by clicking on the unsubscribe link in the emails or by adjusting your email preferences using the online account you may establish on the AALS Websites. It may take up to seven business days for us to process opt-out requests. If you opt-out of receiving emails about recommendations or other information we think may interest you, we may still send you e-mails about your account or any services you have requested or received from us.
When you use an AALS application on your mobile device, you may choose not to share your precise geo-location details with us by adjusting the device’s location services settings. For instructions on changing the relevant settings, please contact your service provider or device manufacturer.
Most browsers will tell you how to stop accepting new cookies, how to be notified when you receive a new cookie, and how to disable existing cookies. Please note, however, that without cookies you may not be able to take full advantage of all of the AALS Websites’ features. In addition, disabling cookies may cancel opt-outs that rely on cookies, such as web analytics or targeted advertising opt-outs.
Your California Privacy Rights
AALS will not respond to web browser “do not track” signals. If you would like additional information about online tracking and various opt-out mechanisms, please see http://donottrack.us/
Because we link to social media sites, other parties may collect your personally identifiable information about your online activities over time and across different websites when you visit the AALS Websites.
Please note that not all tracking will stop even if you delete cookies.
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Access and Correction
Links to Other Websites
The AALS Websites may contain links to other sites for your convenience and information. These sites may be operated by companies not affiliated with AALS. Linked sites may have their own privacy policies, which you should review if you visit those websites. We are not responsible for the content of any websites not affiliated with AALS, any use of those sites, or those sites’ privacy practices.
Interactions With Third Party Platforms; Social Features
Certain functionality on the AALS Websites may permit interactions that you initiate between the AALS Websites and a third party platform (such as a website, mobile app, or online service) (“Third Party Interactions”). Examples of Third Party Interactions may include the ability to transmit content between your account on the AALS Websites and your account on a third party website or service (such as a cloud storage provider); to “like” or “share” content on or to other websites or services; and to otherwise connect to or enable interactions between the AALS Websites and/or a third party website or service.
If you choose to participate in Third Party Interactions, information you post or provide access to may be publicly displayed on the AALS Websites or on or through the site or service of the provider of the Third Party Interaction that you use, depending on the particular Third Party Interaction that you use. You may be presented a choice as to whether the information is publicly displayed. Also, when you engage in Third Party Interactions, both AALS and the third party may have access to certain information about you and your use of the AALS Websites and the third party site or service. In addition, we may receive information about you if other users of a third party website give us access to their profiles and you are one of their “connections,” or information about you is otherwise accessible through your “connections” web page, profile page, or similar page on a social networking or other third party website or interactive service.
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This is a U.S. website subject to U.S. laws, including those governing the privacy and security of your information. When we obtain personal information about you, we may process the information outside of the country in which you are located, including in the United States. The countries in which we process the information may not have the same data protection laws as the country in which you are located.
How We Protect Personal Information
We maintain administrative, technical and physical safeguards designed to assist us in protecting the personal information we collect against accidental, unlawful or unauthorized destruction, loss, alteration, access, disclosure or use. For example, we use security firewalls for all direct and wireless connections to the Internet, maintain antivirus protections that are installed and configured to automatically search for and download updates and to perform virus scans daily, encrypt all email, network file transfers, and web transactions containing Personally Identifiable Information through commercial grade, industry-standard protocols, and require that our vendors maintain the security of documents stored on their servers.
Please note that no electronic transmission of information can be entirely secure. We cannot guarantee that the security measures we have in place to safeguard personal information will never be defeated or fail, or that those measures will always be sufficient or effective. You should safeguard your AALS account user name and password and not share that information with anyone. You should take steps to protect against unauthorized access to your account by, among other things, signing off after using a shared computer and choosing a robust password that nobody else knows or can easily guess. We are not responsible for any lost, stolen, or compromised passwords or for any activity on your account via unauthorized password activity.
Please note that we will never ask for your AALS account user name or password via email.
For additional details about the security measures we have implemented to safeguard personal information, please contact us at firstname.lastname@example.org.
AALS does not direct its websites to children under the age of thirteen. We require registered users of the AALS Websites to be at least eighteen years old. If we learn that a user is under eighteen years of age, we will promptly delete any personal information that the individual has provided to us.
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How to Contact Us
Association of American Law Schools
1614 20th Street, NW,
Washington, DC 20009-1001
Last Updated: April 2016