Frequently Asked Questions

Registration | On-Site | Hotel | Group Registration

Registration

What is the registration deadline this year?

Registrations should be sent in time to arrive at AALS by June 15, 2017. If your registration and payment will not arrive by that date, it will be necessary for you to register on-site or by using the online registration system. Note that there is a $50 on-site fee for all registrations made after June 15.

What is the difference between Individual Registration and Group Registration?

In Individual Registration the user can register only themselves for an event. Using Group Registration, that user can register any faculty/staff member from their law school for the chosen event. Both of these types of registration require your AALS username and password to access.

Is there a discount for using Group Registration?

There is no discount for using online Group Registration.

What is the cancellation policy for the 2017 Workshop for New Law Teachers?

Registration fees will be refunded, less a $50 processing fee, for written cancellations received by June 8, 2017 at registration@aals.org. Cancellations received after this date, as well as no-shows for the Workshop, are not eligible to receive a refund of registration fees. Cancellation requests can also be made by regular mail to: AALS Registration, c/o Erick Brown, 1614 20th Street NW, Washington, DC 20009.

Does AALS offer a one-day registration fee?

Unfortunately, we do not offer a one-day registration or per-session fee. Registration is for the entire Workshop for New Law School Teachers.

Is there a fee to transfer my registration to another member of my law school?

No, there is no charge to transfer a registration to another faculty/staff member of the same law school. Requests can be submitted up until June 21, 2017.

How do I submit a registration transfer?

If you find that you are unable to attend the Workshop for New Law Teachers, you may authorize the transfer of your registration. These requests must be made in writing and sent from the person currently registered. Email to registration@aals.org, fax to (202) 872-1829, or mail to AALS, 1614 20th St. NW, Washington, DC 20009. Requests must include the following information: A written authorization asking to cancel and transfer your registration. This authorization must arrive at AALS by June 21, 2017. Include the name of the individual who will receive the registration in your place.

What does my registration fee include?

As a full registrant you will have access to all Workshop programs, receptions, and hospitality events described in the Workshop brochure.

Is my law school an AALS member school?

You can check your institution’s membership status on the AALS Member Schools website.

I want to register online but don’t know my user name.

Your username is typically your school-affiliated email address. If you have never used online registration before, check to see if you are in the AALS database by entering your email address into the Forgot Password portal. If you are in the database, the portal will send you login instructions for creating a password. If you are not in the database, please contact AALS support. For all other questions about signing in, please email registration@aals.org.

I know my username, but I don’t know my password. How do I get/reset it?

Use this link to have an email sent to your school address to reset your AALS account password. You may also use this link if you have never set up a password for your AALS account.

How do I register if I do not want to pay by credit card online?

Online registration using our secure website is strongly encouraged. We also offer the option to submit a paper form by fax to (202) 872-1829, or by regular mail (using check or credit card payment options) to AALS, 1614 20th St. NW, Washington, DC 20009. Please note that we no longer accept submission of registration forms by email.

Why does AALS no longer accept registration forms by email?

In order to meet Payment Card Industry Association (PCIA) standards the AALS no longer accepts credit card payments by email. We recommend that you take advantage of our secure online registration system, and are happy to provide assistance and answer any questions that you may have concerning this change.

My school wants to submit payment by electronic direct deposit or wire transfer; does AALS accept these forms of payment?

Unfortunately, AALS is not able to accept payment by electronic deposit or wire transfer.

How can I make additions or changes to my registration?

You are welcome to login and add sessions, workshops, etc. to your registration once it has been completed using online registration. You may also submit requests for additions or changes to the Registration team by email.

How can I request Access-Related Accommodations for the Workshop?

For information on access-related accommodations please visit the Accessibility webpage (by clicking the “Accessibility” tab directly on the left). For further information, contact AALS accommodations at accommodations@aals.org so we may assist you.

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On-Site

Where is AALS Registration located and when is it open?

Registration will open on June 22 at 4 pm and stay open until 8 pm that evening. It will be located in the foyer of the Colonial Ballroom, lower level at the Mayflower Renaissance Hotel.

Will there be internet access in the hotel conference areas?

Complimentary internet access is available in guest rooms and the hotel lobby. Complimentary Wi-Fi will also be available in the meeting space.

Does the hotel have on-site parking?

Valet parking is available at the rate of $49/day, with hourly rates available as well. Please visit the hotel website for more information about hotel parking.

Am I required to wear my badge?

Yes, your Workshop badge is required for entry into all sessions and events.

What type of clothing is appropriate for the Workshop?

Although the meeting takes place indoors it is advised that you bring a jacket or sweater to meeting events, as meeting rooms can sometimes be cooler than expected.

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Hotel

How do I make a hotel reservation at the Workshop hotel?

You will receive a confirmation email from AALS containing a link with instructions for booking a hotel reservation online once you have completed your registration for the Workshop.

I just finished registering but don’t see a hotel reservation email.

If the hotel reservation email does not appear in your Inbox following registration please check your spam filters. Email AALS Registration if you’d like a copy resent to you.

Where can I find information about the hotel online?

The hotel for the 2017 New Law Teachers Workshop is the Mayflower Renaissance Hotel. Visit the Housing website (by clicking the Hotels tab on the left) for more information about the hotel (rates, restaurants, complimentary services, amenities, and check-in/out times), as well as information on reserving a suite, travel tips, accessibility, and cancellations/refunds.

I called the hotel to make a reservation and they told me to call you; what do I do now?

The Workshop hotel will only accept online reservations made through the link you receive after completing your registration. If you have registered and cannot locate your confirmation email, please contact Registration.

Is there a deadline for making a hotel reservation?

Hotel reservations should be completed by May 29, 2017. Making a reservation prior to the cut-off date does not guarantee availability of the AALS rate, so for the best rate, it is recommended that you make your reservation early.

I am mailing in my registration payment, but I want to make my hotel reservation online.

All participants must register before making hotel reservations through the AALS hotel reservation website. Should you decide to mail your registration and payment by check, please allow 2-3 weeks for processing.

I would like to share a hotel room with a colleague or have my family stay with me.

Children under the age of 18 may stay free of charge in a parent’s room. There is an additional charge of $20 per person, per night for more than two adults (age 18 and above), sharing a room.

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Group Registration

How is Group Registration different than Individual Registration?

In Individual Registration the user can register only themselves for an event. In Group Registration, that user can register any faculty/staff member(s) from their law school for a chosen event. They can even register multiple members at one time. Both of these types of registration require your AALS username and password to access.

Who can use Group Registration?

Anyone who has an AALS account can use this new registration method.

How do I receive my own login to register members of my law school?

If you are a professional staff member of an AALS member or fee-paid law school and do not have an AALS username, or are simply uncertain, please contact the Registration team so that we may assist you.

Is there a discount for using Group Registration?

There is no group or per-person discount for using online Group Registration.

Can I use Group Registration to register only one person?

Absolutely, the benefit of this registration method is that one member of a law school’s faculty/staff has the ability to perform the registration for other members – even a single other person.

Is there a limit on how many people I can register with Group Registration?

There isn’t a limit but we have found that people have more errors the more people they have to registered. We recommend that you register 5 people at a time and up to 16 sessions at a time per registrant. If you need to register more than 5 people at a time, register the first five, then log out with the Login/logout link in the bottom right corner (do not use the link in the top right corner) and log back in to register. This clears the system and reduces chances of errors. Please note it may take up to a couple of minutes to move from screen to screen with that much data.

Can I use this method to register myself?

Yes, when you login to Group Registration you would simply choose your name under the “Add Registrant” option. However, if you are only registering yourself, it is easier to use Individual Registration.

How do I add someone to my school if their name does not appear in the Group Registration system?

First contact your Dean’s Office to ensure that the faculty/staff member is listed on your school’s AALS Roster. For further assistance with this process please email Support.

Can I login to Group Registration more than one time for the same AALS meeting?

Yes, using your AALS login you can register as many people, on as many occasions, as you prefer.

Do individual faculty/staff members receive notification that I have registered them?

Yes, they receive a copy of their personalized invoice and hotel instructional emails. This is sent automatically by the AALS registration system.

Can I have a copy of the registration invoice(s) sent to my email account?

Yes, there is a place to insert your email address to have a copy of both the itemized invoice and the hotel instructional emails sent to you. A copy will always be sent to the faculty/staff member(s) that you are registering, as well.

Why is the credit card billing address already filled out?

On the payment page you may notice that the billing address does appear already populated with an address that may not be tied to the credit card you are using for payment. This can be confusing, but you should not change this address. This action will not cause your credit card to be declined. This address refers to your school’s billing address with AALS and not the billing address specific to the credit card being used for registration payment.

Why do I receive the error “Item Not Found” when I press Submit on the payment screen?

The registration system gives this error when the credit card information has been entered incorrectly. It does not mean that the card has been declined. This error means the credit card has not been found. To try to clear this error please check that the card information has been entered correctly (correct number of digits, no spaces, numbers have been entered properly, expiration date is correct, etc.) and then submit once more. If you continue to receive this error please contact the Registration team.

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