Meeting Information

AALS Meeting and Office Hours

Exhibit Hall

Marriott Grand Ballroom, Marriott Marquis San Diego Marina

The AALS Exhibit Hall gives attendees the opportunity to learn about new products, services, and technologies available to the legal community. The Exhibit Hall also serves as a meeting place for attendees to interact and exchange ideas and includes a lounge area with coffee, tea, pastries, or cookies served in the mornings and afternoons. In addition, exhibitors will have special events on Wednesday, January 3 from 4:30 pm to 5:30 pm.

Hours

Wednesday, Jan 3 12:00 pm – 6:00 pm
Thursday, Jan 4 9:00 am – 6:00 pm
Friday, Jan 5 8:00 am – 3:00 pm

Information for confirmed exhibitors

Information Desk

Pacific Ballroom Foyer, Marriott Marquis San Diego Marina

Need help finding a meeting room? Have a question about when and where a program or reception is taking place? Wondering about any AALS services at the Annual Meeting? Stop by the information desk near AALS Registration. We are here to help.

AALS Information Desk, AALS Operations Office, and AALS Registration Hours

Wednesday, Jan 3 9:00 am – 7:00 pm
Thursday, Jan 4 7:00 am – 7:00 pm
Friday, Jan 5 7:00 am – 6:00 pm
Saturday, Jan 6 7:00 am – 5:00 pm

Operations Office

Rancho Santa Fe 3, North Tower/ Lobby Level, Marriott Marquis San Diego Marina

If you are a section chair with a question about your session or logistics, or a speaker update for your program, stop by to talk with an AALS staff member during the dates and times listed further below.

AALS Information Desk, AALS Operations Office, and AALS Registration Hours

Wednesday, Jan 3 9:00 am – 7:00 pm
Thursday, Jan 4 7:00 am – 7:00 pm
Friday, Jan 5 7:00 am – 6:00 pm
Saturday, Jan 6 7:00 am – 5:00 pm

Registration

Marriott Grand Ballroom, Marriott Marquis San Diego Marina

If you registered in advance and do not need to add anything to your registration, print out your name badge and pick up your materials at the self-check-in kiosks. If you need to register, want to purchase a meal event ticket, or have any questions, stop by AALS On-Site Registration and we’ll help you get settled.

AALS Information Desk, AALS Operations Office, and AALS Registration Hours

Wednesday, Jan 3 9:00 am – 7:00 pm
Thursday, Jan 4 7:00 am – 7:00 pm
Friday, Jan 5 7:00 am – 6:00 pm
Saturday, Jan 6 7:00 am – 5:00 pm

Badges

Admission Policy

Admission to all programs and ticketed events requires your AALS name badge.

Badge Replacement Fee

If you lose your badge, please visit the Registration Desk in the Grand Ballroom and a replacement will be printed. Please note that, in an effort to “go green” and encourage less paper waste, a $10 badge replacement fee will apply.

Badges for Spouse/Partner

A non-faculty/staff spouse or partner is welcome to attend with any full meeting registrant. There is a special type of registration for spouse/partner that you may purchase for $35 during your initial registration process or on-site at the Registration Desk in the Grand Ballroom. Please note that a spouse/partner registration may not be used by any individual who is also a law school faculty/staff member.

Badges for Children

Come to the AALS Registration Desk and ask for badges for your children, which will provide them access to program sessions. There are additional fees for children to attend meal events.

Consent to Use of Photographic, Video, and Audio Materials

The AALS will have a photographer and videographer at special events, sessions, exhibits, and throughout the hotel common areas used for the Annual Meeting. Photos and videos taken during the Annual Meeting will remain the property of the AALS and may be distributed or used in future marketing materials. Your attendance at the Annual Meeting indicates your acceptance to be photographed, filmed, or recorded, and to the AALS’s use of your image, without payment of any kind, in program(s) and for other purposes designated by the AALS in the future.

Section Meal Events

Tickets for meal events are limited. Tickets for section breakfasts and luncheons are available for purchase up until the close of Registration on the evening prior to the meal event. AALS follows PCI Data Security Compliance Standards, which are designed to ensure that all companies that process, store or transmit credit card information maintain a secure environment. We can accept your payment in advance, but in order to meet standards, we will not be selling tickets at the door of ticketed events.

Section Counselor Desk

Marriott Grand Ballroom, Marriott Marquis San Diego Marina

The Section Counselor Desk provides support to section leadership. If you are a Section Chair or Chair-Elect, and would like to learn more about section resources, please visit AALS Sections Services Manager at the Section Counselor Desk located next to Registration at the hours listed below. Incoming section leadership may also schedule an appointment by emailing jalbertson@aals.org.

Hours

Thursday, Jan 4 10:00 am – 4:30 pm
Friday, Jan 5 10:00 am – 4:30 pm

Section Business Meetings
Each Section will hold a Business Meeting, either virtually in advance of the meeting or at the Annual Meeting. Please refer to your Section’s main program in the Annual Meeting Program or on the Mobile App, to learn the time and place of your Section’s Business Meeting.

Hotel

Business Center

Lobby Level, South Tower, Marriott Marquis San Diego Marina

The UPS Business Center is in the South Tower/ Lobby Level of the Marriott Marquis San Diego Marina. The hours of operation are 7:00 am – 7:00 pm Monday through Friday and 7:00 am – 5:00 pm Saturday and Sunday. They may be reached by telephone at 619-230-8940.

Manchester Grand Hyatt

The Fed Ex/ Business Center is located on the lobby level in the Harbor Tower. The hours of operation are Monday through Sunday 7:00 am – 7:00 pm. They may be reached by telephone at 619-236-7956. More information available.

Child Care
AALS does not provide on-site child care. Consult with the hotel concierge for information about local child care.
Luggage Storage

Marriott Marquis San Diego Marina

There is no fee for AALS attendees storing luggage. To store luggage please see an attendant at the Bell Stand.

Manchester Grand Hyatt

Luggage storage is available through the Bell Stand located across from the Front Desk in the Lobby. There is no fee for AALS attendees.

Internet

Guest Room Internet

Marriott Marquis San Diego Marina

High-Speed Internet: Marriott Rewards members enjoy complimentary standard guest room Wi-Fi. If you are not a member of Marriott Rewards, guest room internet costs $12.95 per day for standard Wi-Fi, and $18.95 per day for premium Wi-Fi. To connect, open a web browser and you will see the StayConnected Welcome Page with further instructions.

Manchester Grand Hyatt Basic

Guest room internet is complimentary. To connect, enter your last name and room number. Premium internet cost $14.95 per day.

Wireless Internet Access in Meeting and Public Space

Open a web browser and select “AALS2018” and use the password AALS2018 to connect. Please note that this password is not case sensitive.

Lost and Found
Have you misplaced or found something while in the hotel? Just pick up the nearest house phone and call the office that handles all items lost and found in the hotel.

Marriott Marquis San Diego Marina: Dial extension 6160
Manchester Grand Hyatt: Dial extension 0

Mobile Phone Charging Stations

Marriott Marquis San Diego Marina

A mobile charging station is available located in the hotel Starbucks. There are also tables located in the Grand Ballroom Foyer with outlets for charging devices.

Manchester Grand Hyatt

There are chairs stationed around the hotel that have outlets for charging mobile and other devices.

Parking

Marriott Marquis San Diego Marina

Parking is available by valet or self-park. Valet is $50 daily and self-park is $35 daily. Guests will be charged to their rooms.

Manchester Grand Hyatt

For AALS attendees driving to the hotel, parking is available in the hotel parking garage. All attendees will be able to pay on the way out of the garage. Valet is available for $49 per night and self-parking is available for $35 per night.

Services

Coffee with Colleagues
Map out your schedule of sessions each morning and afternoon over coffee, tea, and refreshments. For the past two years, AALS has provided and paid for the attendee refreshment breaks. Refreshment breaks this year are provided by AALS and sponsored by California Western School of Law and Carolina Academic Press.

Refreshment Breaks are 1 hour and 30 minutes and will be held over the course of the meeting as follows:

Wednesday, January 3

1:30 – 3:00 pm Exhibit Hall, Marriott Grand Ballroom
3:00 – 4:30 pm Pacific Foyer, North Tower / Ground Level

Thursday, January 4

7:30 – 9:00 am Pacific Foyer, North Tower / Ground Level
9:00 – 10:30 am Exhibit Hall, Marriott Grand Ballroom
1:30 – 3:00 pm Exhibit Hall, Marriott Grand Ballroom
3:00 – 4:30 pm Pacific Foyer, North Tower / Ground Level

Friday, January 5

7:30 – 9:00 am Pacific Foyer, North Tower / Ground Level
9:00 – 10:30 am Exhibit Hall, Marriott Grand Ballroom
1:30 – 3:00 pm Exhibit Hall, Marriott Grand Ballroom
3:00 – 4:30 pm Pacific Foyer, North Tower / Ground Level

Saturday, January 6

7:30 – 9:00 am Pacific Foyer, North Tower / Ground Level
9:00 – 10:30 am Pacific Foyer, North Tower / Ground Level
1:30 – 3:00 pm Pacific Foyer, North Tower / Ground Level
3:00 – 4:30 pm Pacific Foyer, North Tower / Ground Level

Continuing Education Credit
The 2018 AALS Annual Meeting offers attendees over 250 sessions on a wide variety of topics on the legal profession and legal education. In order to streamline the confirmation of attendance to the sessions, we ask each attendee to record his/her participation by signing the Continuing Education Credit sheet located at the back of each session room.

If you are unsure of whether or not you signed a session Continuing Education Credit sheet, please visit the AALS Information Desk located in the Pacific Ballroom Foyer on the Ground Level/North Tower. Staff can manually add your name, provided you bring a witness to your attendance at the session in question. Attendance cannot be changed on any sheet after the conclusion of the Annual Meeting.

After the Annual Meeting, you may request a letter of attendance by writing to cleattendance@aals.org. Please provide the date, time, and title of the session. AALS can only verify attendance for sessions where a registered attendee signs the Continuing Education Credit sheet or is a listed speaker in the program.

Podcasts
AALS will record, when possible, AALS special events and section programs. These audio recordings will be made available at no charge to faculty and professional staff from AALS member and fee-paid schools on the Annual Meeting website in late January. The recordings may be distributed to the media, including comments from both the speakers and the audience. Speakers who have signed a refusal to record will still be recorded but will be edited out prior to posting or distribution. For questions related to podcasting please visit the AALS Information Desk located in the Pacific Ballroom Foyer (North Tower/ Ground Level), Marriott Marquis San Diego Marina Square.
Private Room for Mothers
AALS will provide a room at the Marriott Marquis San Diego Marina and Manchester Grand Hyatt with electrical power, a refrigerator, and a locking door for nursing mothers who are attending the Annual Meeting. Please visit the AALS Information Desk located in the Pacific Ballroom Foyer (North Tower/ Ground Level) at the Marriott Marquis San Diego Marina to request a key for either location.
Social Media
Follow AALS on Twitter, Facebook, and LinkedIn. Please tweet about the conference using the hashtag #AALS2018. You can also post directly from the mobile app.
Speaker Ready Room

Torrey Pines Room 2, North Tower/Lobby Level, Marriott Marquis San Diego Marina

To simulate the actual meeting room, the ready room will be set theater style and will have an LCD projector and screen for speakers to test PowerPoint presentations. Speakers supply their own laptop for their presentation. The speaker ready room will also have a printer should you need to print out a set of your presentation notes.