August 6, 1999

 

MEMORANDUM 99-26

 

TO:                  Deans and Planners of Member and Fee‑Paid School Functions Held in Conjunction with the Association's

                        2000 Annual Meeting

 

FROM:            Mary E. Cullen, Meeting Manager

 

SUBJECT:            Scheduling Your School's Functions

 

 

            The Association of American Law Schools will hold its Annual Meeting in Washington, D.C. on January 5-9, 2000.  The AALS Section programs, Plenary Session, House of Representatives meeting, registration and exhibits will be held at the Marriott Wardman Park Hotel.  Other events will be held at both the Marriott Wardman Park Hotel and the Hilton Washington and Towers.

 

            Once again, we are pleased to invite you, on a space available basis, to plan your school alumni meal and reception functions in conjunction with this meeting.  As a general rule, individual school functions are scheduled so as not to conflict with AALS program sessions.

 

            The time slots available for school functions are listed below.

 

Date/Time                                            Types of Functions

 

Wednesday                                         Anytime since this is the day

January 5                                            before the Annual Meeting.

 

Thursday, January 6                                            Breakfasts which end by 8:30 a.m.

                                                            Luncheons which begin by 12:00 noon and end by 1:30 p.m.

 

                                                            Receptions and dinners which begin

                                                            no earlier than 6:30 p.m.

 

Friday                                                 Breakfasts which end by 8:30 a.m.

January 7

                                                            No luncheon or event functions between 12:30 p.m. and 6:00 p.m. are permitted to be held on the day of the Association Luncheon and Plenary Session.

 

                                                            Receptions and dinners which begin at 8:00 p.m. after the AALS Gala Reception.

 

Saturday                                             Breakfasts which end by 8:30 a.m.

January 8

                                                            Luncheons which begin at 12:00 noon and end by 1:30 p.m.

 

                                                            Receptions and dinners which begin at 6:30 p.m. or later. (The AALS Extravaganza begins at 9:30 p.m.)

 

Sunday                                                Breakfasts which end by 8:30 a.m.

January 9

                                                            Luncheons which begin at 12:00 noon.

 

                                                            Any event may be scheduled after 10:45 a.m.; the AALS Annual Meeting ends at 12:00 noon.

 

 

Please note that although law schools may have a speaker at an alumni function, schools otherwise may not present programs at the Annual Meeting.  Should you want to hold a program, it would be held either before the Annual Meeting on Wednesday, January 5th or after the Annual Meeting, starting at 10:45 a.m. on Sunday, January 9th.

 

            Events scheduled during the time slots listed in this memorandum (except those scheduled before 6:00 p.m. on Wednesday, January 5th, or after 12:00 noon on Sunday, January 9th) are included in the AALS Annual Meeting program booklet if the completed form is received no later than September 24, 1999. We will continue to schedule events into hotel meeting rooms for forms received after September 24th.

            A copy of the Association's preliminary program is enclosed for your review.

 

            After hotel space has been assigned to your school for its function, you will be notified by confirming letter of the name of the hotel, the name of its contact person, and the exact time and location of your meeting.  A credit application and a set of menus will be enclosed for the specific hotel assigned.  You will then be responsible for making all hotel arrangements with your designated hotel contact for room set‑ups, catering selections, audio visual equipment rental, signs and billing (directly to your school).  Please note that the hotels will not charge you for room rental.

 

            Enclosed is a form that you are asked to complete in order to schedule your functions at the Annual Meeting.  This information will assist us in assigning a specific time and place for your function based on the requirements you specify on the form.

 

            To insure inclusion of your function in the final AALS Annual Meeting program, the deadline for receipt of your meeting plans is September 24, 1999.  Forms received after September 24th will be assigned meeting rooms; depending on the date of its receipt, your function may be listed in the Supplemental Program which appears in the AALS Convention Newspaper.  The sooner you submit your form, the better chance you will have of getting your preferred space assignment.

 

            Information regarding Annual Meeting registration and hotel reservations will be sent to your attention in late October.

 

            Should you have any questions regarding the scheduling of your event, please contact me at (202) 296-8851 or email mcullen@aals.org.

 

 

Enclosures:            Preliminary Program

                        Event Request Form

                       

cc:        Jane M. La Barbera

            Tracie L. Thomas

 

 

meet\annmeet\2000files\schfunct