Meeting Information

AALS Exhibit Hall | AALS Information Desk | AALS Operations Office | AALS Registration | Badges | AALS Speaker Ready Room | AALS Section Counselor Desk | Attendee Refreshment Breaks | Business Center | Child Care | Consent to Use of Photographic, Video, and Audio Materials | Continuing Legal Education Credit | City Discounts and Deals for AALS Attendees | Eletronic Devices | Internet | Lost and Found | Mobile Charging Stations | Podcasting | Private Room for Mothers | Section Meal Events | Section Business Meetings | Social Media

AALS Exhibit Hall

Grand Ballroom, Grand Ballroom Level

The AALS Exhibit Hall gives attendees the opportunity to learn about new products, services, and technologies available to the legal community. The Exhibit Hall also serves as a meeting place for attendees to interact and exchange ideas and includes a lounge area with coffee, tea, pastries, or cookies served in the mornings and afternoons. In addition, exhibitors will have special events on Thursday, January 5 from 3:30 pm to 4:30 pm. Learn More

Hours:

Wednesday, January 4, 9 am – 6 pm
Thursday, January 5, 8 am – 5 pm
Friday, January 6, 8 am – 3 pm

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AALS Information Desk

Continental Ballroom Foyer, Ballroom Level

Need help finding a meeting room? Have a question about when and where a program or reception is taking place? Wondering about any of AALS services at the Annual Meeting? Stop by the information desk near AALS Registration. We are here to help.

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AALS Operations Office

Franciscan A, Ballroom Level

If you are a section chair with a question about your session or logistics, or have a speaker update for your program, stop by to talk with an AALS staff member during the dates and times listed further below.

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AALS Registration

Grand Ballroom, Grand Ballroom Level

If you registered in advance and do not need to add anything to your registration, print out your name badge and pick up your materials at the self-check-in kiosks. If you need to register, want to purchase a meal event ticket, or have any questions, stop by AALS On-Site Registration and we’ll help you get settled.

AALS Information Desk, AALS Operations Office, and AALS Registration are open at these times:

Tuesday, January 3, 2 pm – 8 pm
Wednesday, January 4, 7 am – 7 pm
Thursday, January 5, 7 am – 7 pm
Friday, January 6, 7 am – 5 pm
Saturday, January 7, 7 am – 12 pm

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Badges

Admission Policy

Admission to any and all programs require your AALS name badge. Admission to ticketed events requires your name badge.

New Badge Replacement Fee

If you lose your badge, please visit the Registration Desk in the Grand Ballroom and a replacement will be printed. Please note that, in an effort to “go green” and encourage less paper waste, a $10 badge replacement fee will apply.

New Badges for Spouse/Partner

A non-faculty/staff spouse or partner is welcome to attend with any full meeting registrant. There is a special type of registration for spouse/partner that you may purchase for $25 during your initial registration process or on-site at the Registration Desk in the Grand Ballroom. Please note that a spouse/partner registration may not be used by any individual who is also a law school faculty/staff member.

Badges for Children

Come to the AALS Registration Desk and ask for badges for your children, which will provide them access to program sessions. There are additional fees for children to attend meal events.

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AALS Speaker Ready Room

Franciscan C, Ballroom Level

To simulate the actual meeting room, the ready room will be set theatre style and will have an LCD projector and screen for speakers to test PowerPoint presentations with the projector. Speakers supply their own laptop for their presentation. The speaker ready room will also have a printer should you need to print out a set of your presentation notes.

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AALS Section Counselor Desk

Grand Ballroom, Grand Ballroom Level

As part of AALS’s continuing effort to provide greater support to section leadership, we are introducing The Section Counselor Desk. If you are a Section Chair or Chair-Elect, and would like to learn more about section resources, please visit AALS Manager of Section Services, Patrick Riley, at the Section Counselor Desk located next to Registration at the hours listed below. Incoming section leadership may also schedule an appointment by emailing priley@aals.org.

Hours:

Thursday, January 5, 2 pm – 5 pm
Friday, January 6, 10:00 am – 4:30 pm

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Attendee Refreshment Breaks

Map out your schedule of sessions each morning and afternoon over coffee, tea and refreshments. For the past 2 years, AALS has provided and paid for the attendee refreshment breaks. Refreshment breaks this year are provided by AALS and sponsored by University of California, Hastings College of the Law, Carolina Academic Press, Santa Clara University School of Law, and Stanford Law School.

Refreshment Breaks are 1 hour and 30 minutes and will be held over the course of the meeting as follows:

Wednesday, January 4
7:30 – 9:00 am – Continental Foyer, Ballroom Level
9:00 – 10:30 am – Exhibit Hall, Grand Ballroom, Grand Ballroom Level
1:30 – 3:00 pm – Continental Foyer, Ballroom Level
3:00 – 4:30 pm – Exhibit Hall, Grand Ballroom, Grand Ballroom Level

Thursday, January 5
7:30 – 9:00 am – Continental Foyer
9:00 – 10:30 am – Exhibit Hall, Grand Ballroom
1:30 – 3:00 pm – Continental Foyer
3:00 – 4:30 pm – Exhibit Hall, Grand Ballroom

Friday, January 6
7:30 – 9:00 am – Continental Foyer
9:00 – 10:30 am – Exhibit Hall, Grand Ballroom
1:30 – 3:00 pm – Exhibit Hall, Grand Ballroom
3:00 – 4:30 pm – Continental Foyer

Saturday, January 7
7:30 – 9 am – Continental Foyer

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Business Center

Lobby Level, Hilton San Francisco Union Square

The FedEx Office is located in Building 2/Lobby Level of the Hilton Union Square. The hours of operation are Mon-Fri 6:30 am to 7 pm; Sun-Mon 9 am to 5 pm. They may be reached by telephone at 415-771-1400, extension 6135. The FedEx office also has a computer area that is available 24 hours a day for guests – access it with your room key.

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Child Care

AALS does not provide onsite child care services at the conference. Consult with the hotel concierge for information about local child care.

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Consent to Use of Photographic, Video, and Audio Materials

The AALS will have a photographer and videographer at special events, sessions, exhibits, and throughout the hotel common areas used for the Annual Meeting. Photos and videos taken during the Annual Meeting will remain the property of the AALS and may be distributed or used in future marketing materials. Your attendance at the Annual Meeting indicates your acceptance to be photographed, filmed, or recorded, and to the AALS’s use of your image, without payment of any kind, in program(s) and for other purposes designated by the AALS in the future.

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Continuing Legal Education Credit

The 2017 AALS Annual Meeting offers attendees over 250 sessions on a wide variety of topics on the legal profession and legal education. In order to streamline the confirmation of attendance to the sessions, we ask each attendee to record his/her participation by signing the CLE sheet located at the back of each session room.

If you are unsure of whether or not you signed a session CLE sheet, please visit the AALS Information Desk located on the third floor of the Hilton Union Square. Staff can manually add your name, provided you bring a witness to your attendance at the session in question. Attendance cannot be changed on any CLE sheet after the conclusion of the Annual Meeting.

After the annual meeting, you may request a letter of attendance by writing to cleattendance@aals.org. Please provide date, time, and title of the session.

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City Discounts and Deals for AALS Attendees

San Francisco welcomes AALS attendees with discounts on arts & culture, dining, entertaingment, shopping, sightseeing and more! For details, visit http://portal.sftravel.com/referral/z_publicword.cfm?gid=96184

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Electronic Devices

We ask you to please silence your electronic devices during the meeting sessions.

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Internet

Guest Room Internet

High-Speed Internet: Hilton Honors members enjoy complimentary standard guest room Wi-Fi. If you are not a member of Hilton Honors, guest room internet costs $12.95 per day for standard Wi-Fi, and $18.95 per day for premium Wi-Fi. To connect, open web browser and you will see the StayConnected Welcome Page with further instructions.

Wireless Internet Access in Meeting and Public Space

Open web browser and select “AALS2017” and use password AALS2017 to connect.

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Lost and Found

Have you misplaced or found something while in the hotel? Just pick up the nearest house phone to call the hotel office that handles all items lost and found in the hotel:

Hilton San Francisco Union Square: Dial extension 6380
Parc 55 San Francisco: Dial extension 57

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Mobile Charging Stations

The Hilton has four mobile charging stations. One is located in the main lobby near Herb N’ Kitchen, a second in the main lobby across from the concierge, a third outside of Golden Gate meeting rooms on Lobby Level and a fourth in the West Lounge on the Ballroom Level. The fee is $2.99 for charging.

There is one charging station at the Parc 55, located on the second floor, across from the front desk. The fee is $2.99 for charging.

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Podcasting

AALS will record, when possible, AALS special events and section programs. These audio recordings will be made available at no charge to faculty and professional staff from AALS member and fee-paid schools on the Annual Meeting website late in January. The recordings may be distributed to the media, including comments from both the speakers and the audience. Speakers who have signed a refusal to record will still be recorded but will be edited out prior to posting or distribution. For questions related to podcasting please visit the AALS Information Desk located in the Continental Foyer on the Ballroom Level of the Hilton Union Square.

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Private Room for Mothers

AALS will provide a room each day of the meeting at the Hilton and on Friday and Saturday at the Parc 55 with electrical power, a refrigerator and a locking door for nursing mothers who are attending the Annual Meeting. Please visit the AALS Information Desk located in the Continental Foyer on the Ballroom Level of the Hilton Union Square to request a key for either location.

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Section Meal Events

Tickets for meal events are limited. Tickets for section breakfasts and luncheons are available for purchase up until the close of Registration on the evening prior to the meal event. AALS now follows PCI Data Security Compliance Standards, which are designed to ensure that all companies that process, store, or transmit credit card information maintain a secure environment. We can accept your payment in advance, but in order to meet standards, we will not be selling tickets at the door of ticketed events.

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Section Business Meetings

Each Section will hold a Business Meeting, either virtually or at the Annual Meeting. Please refer to your Section’s main program in the Annual Meeting Program or on the Mobile App, to learn the time and place of your Section’s Business Meeting.

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Social Media

Follow AALS on Twitter, Facebook, and LinkedIn. Please tweet about the conference using the hashtag #AALS2017. You can also post directly from the mobile app.

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